10 Best AP Invoice Automation Software Solutions for 2025

Managing invoices doesn’t have to be a manual, time-consuming task. With AP invoice automation software, businesses can automatically capture, route, and process invoices with far fewer errors and delays.

If you’re exploring tools that can simplify and automate your payables workflow, here’s our list of the top 10 invoice automation tools for accounts payable in 2025:

1. InvoiceOCR.co

InvoiceOCR.co makes it easy for AP teams to automate the first step of handling invoices. Instead of typing things in by hand, the system pulls out all the important details from PDFs, scans, and email attachments and turns them into clean data you can send straight to Excel, CSV, or your accounting software.

Key Features

• Automatically reads PDFs, scanned invoices, and emailed attachments
• Captures vendor details, dates, totals, and line items
• Sends data directly to Excel, CSV, or through API
• Template-free AI that works with any invoice format
• Built-in checks to help reduce errors

Pricing

• Standard: $29 per month for 1 user and 100 pages
• Scale: $3,950 per year for 10 users and 42,000 pages with API access
• Enterprise: Starts at $20,000 per year with unlimited pages and ERP integrations

2. Lido

Lido is also a great option for automating AP invoices, especially if you want something fast, accurate, and easy for your team to use. It automatically grabs vendor details, dates, totals, and line items, then sends everything to Excel, Google Sheets, or your accounting system so your approvals and posting steps move a lot quicker.

Key Features

• AI-powered invoice automation
• Works with PDFs, images, scans, and email attachments
• Built-in checks to keep data clean and accurate
• Quick export to Excel, Google Sheets, or via API

Pros

• Fast and dependable data capture
• Very simple for teams to get started
• Flexible export options that fit most AP workflows

Cons

• Not as many native integrations as older legacy systems
• Still growing its presence with large enterprises

Pricing

• Standard: $29/month (1 user and up to 100 pages)
• Scale: $3,950/year (up to 10 users and 42,000 pages with API access)
• Enterprise: Starts at $20,000 per year with unlimited pages, ERP integrations, and priority support

3. APInvoiceAutomation.com

APInvoiceAutomation.com is built for teams that want a simple, automated way to handle incoming invoices without dealing with templates or manual entry. The system automatically reads PDFs, scans, and emailed invoices, pulls out all the essential details, and sends the data where it needs to go.

Key Features

• AI-driven invoice automation with no templates required
• Works with PDFs, scanned documents, and email attachments
• Captures vendor info, dates, totals, and line items
• Exports clean data to Excel, CSV, or through API
• Includes basic validation to catch common errors

Pros

• Easy to use, even for teams new to AP automation
• Quick setup with minimal onboarding
• Reliable data capture that helps speed up approvals

Cons

• Fewer advanced features compared to larger AP suites
• Limited long-term track record
• Not as many enterprise-level integrations

Pricing

• Standard: $29 per month for one user with a monthly limit of 100 pages
• Scale: $3,950 per year for teams of up to 10 users, including 42,000 pages annually and API access
• Enterprise: Begins at $20,000 per year with unlimited pages and support for ERP integrations

4. Klippa SpendControl

Klippa SpendControl helps AP teams automate invoices and approvals in one simple platform. Its AI-powered OCR pulls clean data from invoices, while built-in compliance standards like GDPR and ISO27001 keep everything secure. It’s a good pick for SMBs that want an easy way to speed up their AP workflow without adding extra complexity.

Key Features

• AI-driven invoice scanning with accurate data capture
• Custom approval workflows and fraud detection
• Integrations with popular ERP and accounting systems
• GDPR and ISO27001 certified for secure data handling

Pros

• Combines invoice automation with expense tools
• Easy to use on both desktop and mobile
• Strong focus on compliance and security

Cons

• Limited feedback from large enterprises
• Feature updates can be slower

Pricing

• Effective: €5 per user per month for invoice automation, expense tools, approvals, and ERP integrations
• Premium: €6 per user per month with added compliance and tracking features
• Custom: Tailored options for teams needing SSO, API access, or branding

5. HighRadius

HighRadius is a robust AP automation platform built for companies that want deeper automation and stronger control across their invoice workflows. Its AI helps read invoices, match them to POs, flag exceptions, and route approvals automatically. The platform is especially helpful for mid-size and enterprise teams that deal with high volumes and need more advanced matching, compliance, and reporting.

Key Features

• AI-powered invoice capture and PO matching
• Automated approval workflows and exception handling
• Integrations with major ERP and accounting systems
• Real-time dashboards for visibility into AP performance

Pros

• Strong automation for complex AP environments
• Great accuracy for PO and non-PO invoices
• Powerful reporting and visibility tools

Cons

• Designed more for mid-size to large organizations
• Setup can be more involved than lighter AP tools
• Pricing requires a custom quote

Pricing

HighRadius does not publish fixed pricing. Costs are custom and based on invoice volume, workflow complexity, and required modules.

6. Tipalti

Tipalti is another established AP automation platform that helps finance teams capture, approve, and pay invoices. With strong built-in controls and global payment capabilities, it’s a good fit for growing companies that want to automate invoice handling from start to finish.

Key Features

• AI-driven invoice capture and PO matching
• Automated approval routing and exception handling
• Global payment capabilities across multiple methods and currencies
• Integrations with major ERP and accounting systems

Pros

• Great end-to-end automation from invoice intake to payment
• Strong compliance and audit features
• Works well for scaling or multi-entity organizations

Cons

• More expensive than lighter AP tools
• Setup can be more complex depending on workflow needs
• Some features are better suited for larger teams

Pricing

Tipalti uses custom pricing based on invoice volume, payment needs, and the modules you choose.

7. BILL

Bill.com is a popular choice for small and mid-sized teams that want to automate their AP workflow without dealing with complicated setups. It handles invoice capture, approvals, and payments in one place, and it connects smoothly with common accounting tools.

Key Features

• Central inbox for receiving and organizing bills and invoices
• Automated approval workflows to speed up invoice reviews
• Built-in vendor payment options including ACH, virtual cards, and credit cards
• Syncs with major accounting tools and connects to a large vendor network
• Custom user roles and approval rules for better control

Pros

• Great option for mid-size teams moving away from manual AP work
• Easy to set up and simple for handling everyday invoice and payment tasks
• Cloud-based platform makes it convenient for remote and mobile teams

Cons

• Advanced features like deep ERP integrations or procurement tools may require higher-tier plans
• Costs can increase as invoice volume or workflow complexity grows
• Some capabilities may feel limited compared to enterprise-only AP suites

Pricing

• Essentials: $45 per user per month for core AP and AR features, invoice entry, approvals, and vendor payments
• Team: $55 per user per month with more controls and automatic accounting sync
• Corporate: $89 per user per month with combined AP and AR tools, added customization, and enhanced workflows
• Enterprise: Custom pricing based on business size, number of entities, and AP volume

8. Vroozi

Vroozi brings AP invoice automation and digital procurement together in one platform, which gives teams a clearer view of their spending and supplier activity. It’s designed for mid-market companies that want flexible tools that can grow with them. The system captures and validates invoices, matches them with POs and receipts, and makes it easy for teams to approve everything from their phone or laptop.

Key Features

• Invoice capture with validation and PO or receipt matching
• Supplier management and collaboration tools
• Mobile-friendly platform for quick approvals and tracking

Pros

• Smooth connection between procurement and AP workflows
• Modern, easy-to-use interface
• Scales well as companies grow

Cons

• Reporting isn’t as strong as some top competitors
• Certain enterprise-level capabilities aren’t as deep as larger platforms

Pricing

Vroozi uses custom pricing. Plans are tailored based on what each company needs, such as the volume of invoices, the number of users, and whether procurement tools are part of the setup.

9. AvidXchange

AvidXchange takes a more hands-on approach to AP automation by acting almost like an extension of your AP team. Its large built-in payment network is a big part of what sets it apart, giving companies a way to move away from paper checks and manual pay runs without having to manage multiple tools or vendors.

Key Features

• Automatic invoice capture and data extraction
• Approval routing that fits your existing workflow
• Full automation from invoice intake to vendor payment
• Integrations with a wide range of ERP and accounting systems
• Audit trails and control features for compliance

Pros

• Great for companies with high invoice volume or multiple departments
• Strong payment automation that cuts down manual work
• Lots of integration options for connecting to your current systems

Cons

• Setup can take a bit longer compared to lighter AP tools
• May feel too robust for smaller teams
• Pricing isn’t available publicly

Pricing

AvidXchange uses a quote-based pricing model. Costs usually depend on your invoice volume, payment needs, selected modules, and the complexity of your workflows.

10. Nanonets

Nanonets is built for AP teams that want flexible, AI-first invoice automation without a heavy setup. What makes it stand out is how customizable it is: you can train the AI on your own invoice samples, build no-code workflows, and connect it to almost any system you already use. It’s great for teams that need more control over how invoices get captured, routed, and approved, especially when dealing with mixed formats or non-standard layouts.

Key Features

• Trainable AI that learns from your own invoice samples
• Automatic extraction of vendor details, totals, dates, and line items
• No-code workflow builder for approvals and routing
• Integrations with a wide range of accounting and ERP tools
• Real-time dashboard for tracking invoices and exceptions

Pros

• Highly customizable for unique or evolving AP workflows
• Strong accuracy that improves as the model learns
• Works well for teams dealing with varied invoice formats

Cons

• Some features require higher-tier plans
• May be more advanced than small teams need
• Pricing can increase with high document volume

Pricing

• Free: $200 in credits to get started
• Pro: $999 per month for up to 10,000 pages
• Overages: Around $0.10 per page once you exceed the limit
• Enterprise: Custom pricing with volume discounts and dedicated support