The Best AP Invoice Processing Solutions (Our Top 10 Picks)

If you’ve ever processed invoices by hand, you know how draining it can be. It’s repetitive, stressful, and usually the task everyone avoids until the last minute. We’ve seen how fast a stack of invoices can slow down an entire workflow.

The good news is AP automation has come a long way. In 2025, there are plenty of tools that take the pressure off by handling data capture, routing approvals, and even scheduling payments automatically.

In this article, we’re walking through the 10 best invoice processing software solutions for accounts payable in 2025. We cover their key features, pros, cons, and pricing so you can quickly figure out which one makes the most sense for your business.

1. InvoiceOCR.co

At InvoiceOCR.co, we provide a fast and reliable way for accounts payable teams to scan, extract, and organize invoice data with minimal effort. The system automatically captures key details such as vendor names, invoice numbers, dates, totals, and line items directly from PDFs, scans, or email attachments. Everything is converted into clean, structured data that can be sent to Excel, CSV, or your accounting system. No templates or coding required.

Key Features

• Works with PDFs, scanned documents, and email attachments
• Automatically captures invoice numbers, totals, dates, vendor information, and line items
• Exports data to Excel, CSV, or through API
• Template-free AI that adapts to any invoice format
• Built-in validation to keep data accurate

Pricing

• Standard: $29 per month for 1 user and 100 pages
• Scale: $3,950 per year for 10 users, 42,000 pages, and API access
• Enterprise: Starts at $20,000 per year with unlimited pages and ERP integrations

2. Lido

Lido is another fantastic choice for AP invoice processing, designed to help finance teams handle invoices faster and with fewer errors. Its AI reads PDFs, images, and scanned paper invoices without needing templates or complicated setup. You can pull out all the important details like vendor names, dates, totals, and line items, then send everything directly to Excel, Google Sheets, or your accounting system.

Key Features

• AI-based invoice processing that works without templates
• Supports PDFs, scanned images, and email attachments
• Built-in checks for accurate data capture
• Quick export to Excel, Google Sheets, or via API

Pros

• Fast and reliable invoice extraction
• Easy to set up and simple for teams to use
• Flexible export options for AP workflows

Cons

• Fewer native integrations compared to older legacy tools
• Still building traction with large enterprise teams

Pricing

• Standard: $29 per month, for one user with a monthly allowance of up to 100 processed pages
• Scale: $3,950 per year, for teams of up to 10 users and includes 42,000 pages plus API access
• Enterprise: Custom plans starting at $20,000 per year, offering unlimited pages, ERP connectivity, and priority support

3. APInvoiceProcessing.com

APInvoiceProcessing.com is designed for teams that want a simple, automated way to process invoices without the bulk of a full AP system. It uses fast AI-powered OCR to capture invoice data, checks for errors in real time, and gives you a clean dashboard to review exceptions. It’s a great fit for smaller businesses or teams looking for a focused, easy-to-use solution.

Key Features

• Cloud-based invoice capture and data extraction
• AI-assisted checks for duplicates and mismatches
• Easy exports to common ERPs and accounting software

Pros

• Clean and simple interface
• Quick setup with smooth AP workflows
• Cost-friendly for smaller teams

Cons

• Limited history and user reviews
• Fewer integrations for larger enterprise environments

Pricing

• Standard Plan: $29 per month for 1 user and up to 100 pages
• Scale Plan: $3,950 per year for 10 users, 42,000 pages, and full API access
• Enterprise Plan: Starts at $20,000 per year with unlimited pages, ERP integrations, and dedicated support

4. Klippa SpendControl

Klippa SpendControl is a flexible platform that helps AP teams manage invoices, approvals, and spending in one place. Its AI-powered OCR does a solid job extracting invoice data, and the system’s built-in compliance standards like GDPR and ISO27001 help keep financial information secure. It’s a practical choice for SMBs that want an easy, all-in-one way to handle AP processing and expense management.

Key Features

• AI-driven invoice scanning with accurate data capture
• Customizable approval workflows and fraud detection tools
• Integrations with popular accounting and ERP systems
• GDPR and ISO27001 certified for strong data protection

Pros

• Combines AP invoice processing with expense management
• User-friendly across both desktop and mobile
• Strong focus on security and compliance

Cons

• Limited feedback from larger enterprise teams
• Some users note that new features roll out gradually

Pricing

• Effective: €5 per user per month, covering invoice and expense management, approvals, fraud detection, and ERP integrations
• Premium: €6 per user per month, adding features like per diem tracking, CO2 registration, and GoBD or AEAT compliance
• Custom: Tailored options available for teams needing extras like SSO, API access, or custom branding

5. Basware

Basware is a well-known AP automation platform built for teams that handle large invoice volumes or more complex workflows. It uses AI and machine learning to capture invoice data, match it to POs, route approvals, and flag exceptions, which helps reduce a lot of the manual work that usually slows AP teams down. It’s a strong fit for mid-size to enterprise businesses that need accuracy, control, and scalability.

Key Features

• AI-powered invoice capture that works with PDFs, scans, e-invoices, and paper documents
• Automated PO and non-PO matching with smart coding for unmatched invoices
• Full approval and exception routing workflows with real-time dashboards
• Broad ERP compatibility and global compliance support

Pros

• Excellent for high-volume processing and complex AP environments
• Strong visibility and reporting for spending and workflow performance
• Reliable accuracy thanks to AI, rules, and matching tools

Cons

• Implementation can take longer than smaller, lightweight tools
• Pricing is better suited for larger teams and enterprise setups

Pricing

Basware provides customized pricing based on invoice volume, number of users, and modules selected. Costs generally start at a higher range, making it most ideal for mid-size and enterprise teams that need a full AP automation ecosystem.

6. Coupa

Coupa is another great option for its strong AP invoice processing capabilities. It’s built for larger organizations that need automation across the entire procure-to-pay cycle. With AI-powered invoice capture, smart matching, approval routing, and detailed spend visibility, Coupa helps AP teams manage high invoice volumes with fewer manual steps.

Key Features

• Automated invoice capture, matching, and approval workflows
• E-invoicing support and supplier collaboration tools
• Detailed analytics for spend and compliance
• Integrations with major ERP and enterprise systems
• Built-in expense and travel management
• Fraud detection and policy enforcement features

Pros

• Covers everything from invoice processing to procurement in one unified platform
• Strong visibility into spending and workflow performance
• Scales well for large or global finance teams
• Broad ERP integrations and supplier network connections

Cons

• More expensive compared to mid-market AP tools
• Onboarding can take longer because of the platform’s size and depth
• Pricing requires a custom quote

Pricing

Coupa’s pricing varies based on features and usage. Most teams can expect starting costs around $2,500 per month, with some add-on modules priced separately. Enterprise plans are customized depending on invoice volume, required features, and integration needs.

7. SAP Concur

SAP Concur is a cloud-based spend management platform that helps teams streamline how invoices are captured, routed, approved, and synced with their accounting or ERP system. With AI-driven data capture, automated workflows, and built-in policy controls, it’s designed to reduce manual work and bring more visibility into AP operations.

Key Features

• AI-driven invoice capture from PDFs, scans, and email
• Automated routing, coding, and approval workflows
• Integrations with major ERP and accounting systems
• Compliance tools and audit trails built in
• Mobile app for reviewing and approving invoices on the go
• Expense and travel tools available for broader spend management

Pros

• Reliable and widely used by mid-size and enterprise teams
• Strong mobile experience for quick approvals
• Solid compliance and policy control features
• Works smoothly with SAP systems and many other ERPs

Cons

• Interface can feel more complex than smaller AP tools
• Costs can increase as more modules are added
• Implementation may take longer depending on setup

Pricing

SAP Concur does not publish fixed pricing for its invoice solution. All plans are quote-based, and pricing depends on the features, modules, and level of usage your team requires.

8. BILL

Bill.com is another popular cloud-based platform designed to simplify accounts payable (and receivable) workflows. It uses automation to help AP teams capture invoices, route them for approval, and pay vendors electronically, all while syncing with accounting systems.

Key Features

• Centralized inbox for bills and invoices
• Automated approval workflows for invoices
• Support for vendor payments (ACH, virtual card, credit card)
• Syncs with major accounting software and connects with over 4 million vendors
• Ability to set custom user roles and approval policies

Pros

• Great for mid-size businesses moving beyond manual AP processes
• Simple setup for basic workflows and vendor payment automation
• Convenient for remote or mobile teams thanks to cloud access

Cons

• More advanced features (e.g., deep ERP integrations, procurement modules) cost more or require higher-tier plans
• As invoice volume and complexity grow, you may need to move into more expensive tiers
• Some features may still be less comprehensive than enterprise-only AP suites

Pricing

• Essentials: $45 per user per month for core AP and AR features, invoice entry, approvals, and vendor payments
• Team: $55 per user per month with additional controls and automatic accounting sync
• Corporate: $89 per user per month with combined AP and AR tools, more customization, and expanded workflows
• Enterprise: Custom pricing based on company size, entities, and AP volume

9. AvidXchange

AvidXchange is a well-known AP automation platform built specifically for companies that want to move away from paper-based invoicing and manual payments. What makes it stand out is its strong focus on end-to-end automation: it not only captures and routes invoices but also manages vendor payments through its own large payment network.

Key Features

• Automated invoice capture and data extraction
• Approval routing built around your company’s workflow
• End-to-end invoice and payment automation
• Wide range of integrations with accounting and ERP systems
• Built-in audit trails and control features for compliance

Pros

• Great for businesses that deal with lots of invoices or multiple departments
• Strong payment automation that reduces manual work
• Broad integration options make it easier to connect with existing systems

Cons

• Setup can take longer than simpler AP tools
• May feel like too much platform for smaller teams
• Pricing is not publicly listed

Pricing

AvidXchange does not publish standard pricing. All plans are quote-based and typically depend on invoice volume, payment volume, the modules you need, and the complexity of your workflows. This makes it flexible for larger organizations but less predictable for smaller teams looking for upfront pricing.

10. Stampli

Stampli is built on the idea that most invoice delays come from communication issues, not just slow data entry. The system uses AI to capture invoice details and then brings AP teams, approvers, and vendors into one shared space to resolve questions quickly. It is especially helpful for companies where approvals often get stuck because no one is sure who needs to review what.

Key Features

• AI-assisted invoice capture and coding
• Centralized communication on each invoice for faster resolution
• PO matching with deep ERP integrations
• Vendor tools and flexible payment options
• Dashboards and audit trails for visibility across the process

Pros

• Strong collaboration features that reduce approval delays
• Works well with existing ERP workflows
• Good fit for teams with multiple departments or entities

Cons

• Pricing is not publicly listed
• More comprehensive than very small AP teams may need
• Some setup required to match ERP structure

Pricing

Stampli provides custom, quote-based pricing. Costs depend on invoice volume, user needs, and integration requirements.