Anyone who has dealt with missing invoices, manual data entry, or mismatched records knows how tedious accounts payable can get. Older scanning tools often produced inconsistent results, forcing finance teams to spend extra hours on corrections. In 2025, AI-powered invoice scanning software has transformed this process by capturing, processing, and validating data quickly and accurately.
Today, AP teams across industries are using these intelligent tools to simplify their workflows. By reducing manual work, minimizing errors, and freeing up time for strategic financial tasks, they have turned a once time-consuming process into a smooth, automated system.
Here are our top 10 picks for the best AP invoice scanning software in 2025.
1. InvoiceOCR.co
At InvoiceOCR.co, we provide a fast and reliable solution for Accounts Payable teams to scan, extract, and organize invoice data with accuracy. It captures essential details such as vendor names, invoice numbers, dates, totals, and line items directly from PDFs, scans, or email attachments, then converts them into clean, structured data ready for Excel, CSV, or accounting systems. No templates or coding are required.
Key Features
Supports PDFs, scans, and email attachments
Automatically extracts invoice numbers, dates, totals, and line items
Exports data to Excel, CSV, or via API
Template-free AI that adapts to any invoice layout
Built-in validation for precise results
Pricing
Standard: $29/month for 1 user and 100 pages
Scale: $3,950/year for 10 users, 42,000 pages, and API access
Enterprise: From $20,000/year with unlimited pages and ERP integrations
2. Lido
Lido is an intuitive AP invoice scanning software that helps teams process invoices quickly and accurately. Powered by AI, it scans PDFs, images, and paper invoices without templates or complicated setup. You can extract all key details and export them straight to Excel, Google Sheets, or your accounting system.
Key Features
AI-based, template-free invoice scanning
Works with PDFs, images, and email attachments
Built-in validation for accurate results
Quick export to Excel, Sheets, or via API
Pros
Accurate and fast scanning
Simple to set up and use
Flexible export options
Cons
Fewer integrations than older platforms
Still growing in enterprise adoption
Pricing
Standard Plan: $29 per month includes 1 user and up to 100 pages
Scale Plan: $3,950 per year covers 10 users, 42,000 pages, and full API connectivity
Enterprise Plan: Starting at $20,000 per year with unlimited page volume, ERP integrations, and dedicated support
3. APInvoiceScanning.com
APInvoiceScanning.com is built for teams that want simple, automated invoice handling without the complexity of full AP suites. It offers fast OCR powered by AI, real-time validation, and clear dashboards for reviewing and resolving exceptions. Ideal for smaller businesses or early adopters who want an agile, focused solution.
Key Features
Cloud-based invoice capture and parsing
AI-assisted duplicate and mismatch detection
Easy exports to popular ERPs and accounting tools
Pros
Clean, intuitive interface
Quick setup and smooth workflows
Likely cost-effective for smaller teams
Cons
Limited track record and user reviews
Fewer enterprise-level integrations
Pricing
Standard Plan: $29 per month for 1 user and up to 100 pages
Scale Plan: $3,950 per year for 10 users, 42,000 pages, and API access
Enterprise Plan: From $20,000 per year with unlimited pages, ERP integrations, and dedicated support
4. Klippa SpendControl
Klippa SpendControl is a flexible AP and expense management platform that combines invoice scanning, expense tracking, and compliance tools in one system. Its AI-powered OCR provides high accuracy, while GDPR and ISO27001 standards keep your financial data secure. It’s a dependable option for SMBs looking for an easy, all-in-one solution to manage spending.
Key Features
AI-powered invoice scanning and expense management
Custom workflow approvals and fraud detection
Integrations with accounting and ERP systems
GDPR and ISO27001 compliance
Pros
Combines AP automation with expense tracking
Simple to use across web and mobile
Strong data protection and compliance
Cons
Few large-scale enterprise reviews available
Some users mention slower feature rollout
Pricing
Effective: €5 per user per month includes expense management, workflow approvals, fraud detection, and ERP integrations
Premium: €6 per user per month adds per diem tracking, CO2 registration, and GoBD or AEAT compliance
Custom: Contact sales for tailored solutions including SSO, API access, and custom branding
5. Tipalti
Tipalti is built to streamline invoice scanning, tax compliance, and global payments. Using AI and machine learning, it captures invoice data accurately and learns over time to reduce manual input. It’s ideal for growing businesses that need scalable, end-to-end automation across multiple entities.
Key Features
AI-powered invoice scanning and validation
Supplier onboarding and tax compliance tools
Global payment processing and multi-entity support
Pros
Comprehensive AP automation from capture to payment
Scales easily for international operations
Strong compliance and audit-ready features
Cons
Implementation can be complex for first-time users
May require onboarding support for advanced setup
Pricing
Select: $99/month for unlimited users with invoice scanning and ERP integrations
Advanced: $199/month with PO matching, global payments, and multi-entity support
Elevate: Custom plan with FX management and priority support
6. Stampli
Stampli makes invoice approvals faster and more transparent. Its AI assistant, Billy the Bot, automatically codes invoices and gets smarter with every use. Designed for teams that value communication as much as automation, Stampli keeps finance, managers, and vendors aligned in one shared workspace.
Key Features
AI-powered invoice capture and coding
Centralized collaboration hub for approvals
Smart automation that learns from user actions
Pros
Intuitive and collaborative interface
Improves accuracy over time
Streamlines communication between teams and vendors
Cons
May include more features than needed for simple capture
Best suited for teams focused on collaboration and workflow visibility
Pricing
Quote-based based on users, invoice volume, and integrations
7. Quadient AP (Beanworks)
Quadient AP, formerly known as Beanworks, is a reliable AP platform built for mid-sized businesses looking to reduce manual data entry and improve visibility. With strong ERP integrations, PO matching, and detailed audit trails, it helps finance teams boost efficiency and maintain compliance across workflows.
Key Features
OCR-powered invoice capture
PO matching and approval workflows
Integrations with ERPs like QuickBooks and Sage
Pros
Reduces time and cost spent on manual entry
Strong audit and compliance features
Well-suited for mid-market finance teams
Cons
Limited options for global payments
Fewer advanced features compared to enterprise-grade platforms
Pricing
Custom-quoted based on usage, features, and modules. Available upon request.
8. Tungsten Automation (Kofax)
Tungsten Automation, formerly Kofax, is built for large teams that handle high volumes of invoices. It combines advanced OCR, automation, and flexible workflows to simplify complex AP processes. Best for enterprises that need accuracy, scalability, and control.
Key Features
Smart, template-free invoice capture
Robotic process automation
Customizable workflows and integrations
Pros
Reliable for large-scale operations
Highly customizable
Works well with major ERP systems
Cons
Setup can be complex
Usually needs IT support for full deployment
Pricing
Customized based on features, users, and invoice volume
9. DocParser
DocParser is a simple yet powerful invoice data capture tool that turns PDFs and scanned documents into structured data. It’s cloud-based and highly customizable, making it a great option for teams that want flexibility without the bulk of a full AP system. With strong API support, it’s especially useful for developers building custom workflows.
Key Features
Custom parsing rules and templates
Cloud-based document processing
Robust API for integrations
Pros
Highly customizable and developer-friendly
Scalable and affordable
Easy to integrate into existing systems
Cons
Doesn’t include full AP automation features
Requires time to set up parsing rules
Pricing
Starter: $39 per month for basic usage
Professional: $74 per month for moderate volume and custom parsing
Business: $159 per month for higher volume and advanced features
Enterprise: Custom pricing for large-scale needs
10. Rossum
Rossum is an AI-powered invoice scanning and data capture platform that helps reduce manual entry through intelligent learning. It uses contextual understanding to improve accuracy over time and includes an easy validation interface for quick human review. It’s a great middle-ground solution between basic parsers and full AP automation tools.
Key Features
AI-driven invoice capture with contextual learning
Human-in-the-loop validation interface
Integrations with popular ERPs and AP systems
Pros
High accuracy that improves with continued use
Clean and intuitive interface for quick review
Easy integration into existing AP workflows
Cons
Requires some training time to reach full accuracy
Not a complete AP automation system
Pricing
Starter: From $18,000 per year for unlimited users and core capture features
Business, Enterprise, and Ultimate: Custom pricing based on document volume and workflow complexity
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