10 Best Automated Invoice Scanning Tools (2025 Edition)

Manually managing invoices is time-consuming, prone to mistakes, and expensive. As your business grows, so does the need for smarter tools that can capture data automatically, speed up processing, and boost accuracy — all while scaling with you.

By 2025, automated invoice scanning software has come a long way. There are now options for every type of team, from simple, budget-friendly tools for small businesses to advanced platforms built for global enterprises with complex workflows and compliance needs.

Here are our top 10 picks for the best automated invoice scanning tool that stand out for their accuracy, ease of use, integrations, and overall value.

1. InvoiceOCR.co

At InvoiceOCR.co, we offer a simple and reliable way for accounts payable teams to scan, extract, and organize invoice data accurately. Our tool captures key details like vendor names, invoice numbers, dates, totals, and line items directly from PDFs, scans, or email attachments, then turns them into clean, structured data ready for Excel, CSV, or your accounting system. There’s no need for templates or coding, making it quick to set up and easy to use.

Key Features

• Scans and extracts data from PDFs, image files, and email attachments
• Automatically captures invoice numbers, dates, totals, and line items
• Exports structured data to Excel, CSV, or via API
• Template-free AI that adapts to any invoice layout
• Built-in validation to ensure accuracy and consistency

Pros

• Designed specifically for automated invoice scanning
• No setup or templates required
• Works seamlessly with most invoice formats
• Accurate data extraction with built-in validation
• Easy export options for accounting and ERP systems

Cons

• Standard plan limited to one user and 100 pages per month
• API access only available on higher-tier plans
• Enterprise pricing may be more than smaller teams need

Pricing

• Standard: $29/month (1 user and 100 pages)
• Scale: $3,950/year (10 users, 42,000 pages, and API access)
• Enterprise: From $20,000 per year with unlimited pages and ERP integrations

2. Lido

Lido is also one of the best tools out there for automated invoice scanning. It uses powerful AI-based OCR to capture and extract data from invoices, receipts, and other financial documents with impressive accuracy.

Key Features

• AI-powered OCR that works with all file types
• Automatically extracts key invoice details
• Easy export to Excel or CSV
• API access for workflow automation (Scale & Enterprise plans)
• Custom ERP integrations for larger companies
• Priority support and guided onboarding for enterprise users

Pros

• Highly accurate OCR with simple export options
• Works well for both individuals and enterprise teams
• Excellent customer support, including dedicated account managers for higher plans

Cons

• API and advanced features are only on higher-tier plans
• Enterprise pricing may be out of reach for smaller businesses

Pricing

• Free: 50 pages included, no credit card required
• Standard: $29 per month, 100 pages, one user
• Scale: $3,950 per year, 42,000 pages, up to 10 users, API access, and priority support
• Enterprise: From $20,000 per year, custom limits, ERP integrations, dedicated manager, and live onboarding

3. AutomatedInvoiceScanning.com

AutomatedInvoiceScanning.com is built specifically for businesses that want a fast, accurate, and hassle-free way to scan invoices. The platform makes it easy for finance teams to cut down on manual entry and process invoices consistently with minimal setup.

Key Features

• Purpose-built for invoice scanning and data extraction
• Cloud-based platform accessible from any device
• Works with a wide range of invoice formats and layouts
• Automated workflows for faster, more consistent processing
• Simple exports to accounting and ERP systems
• Scalable plans for both small teams and large enterprises

Pros

• Very easy to use with little to no onboarding needed
• Focused solely on invoice scanning, keeping it simple and efficient
• Accurate across different invoice formats and layouts
• Cloud-based, so you can access it anywhere and scale as needed

Cons

• Limited to invoice processing only, not a full finance suite
• Fewer customization options compared to larger platforms
• Advanced tools and automation may only be available on higher plans

Pricing

• Standard Plan: $29 per month, includes 1 user and up to 100 pages
• Scale Plan: $3,950 per year, includes 10 users, 42,000 pages, and API access
• Enterprise Plan: Starting at $20,000 per year, with unlimited pages, ERP integrations, and advanced support

4. Klippa SpendControl

Klippa SpendControl is a well-known platform for automated invoice scanning and document processing. It uses advanced OCR and machine learning to capture data from invoices, receipts, and even contracts in multiple languages. With its clean interface and strong integration options, Klippa is a great choice for businesses that want a reliable and scalable tool to automate their financial workflows.

Key Features

• AI-powered OCR with multilingual support
• Extracts data from invoices, receipts, and contracts
• Integrates with popular ERP and accounting systems
• Mobile app for quick scanning and uploads
• Secure cloud storage compliant with GDPR and ISO 27001
• Customizable workflows and automation options

Pros

• Handles a variety of document types, not just invoices
• Strong focus on security and compliance
• Easy to connect with existing finance tools
• Mobile app makes it convenient for remote or traveling teams

Cons

• Pricing is on the higher side compared to smaller competitors
• Some advanced features need custom setup or enterprise plans
• Slight learning curve for automation and custom workflows

Pricing

• Effective Plan: €95 per month for up to 4,000 invoices per year and 10 users
• Premium Plan: €275 per month for up to 12,000 invoices per year and 30 users
• Custom Plan: Pricing available on request, includes API access, SSO, and advanced features

5. Rossum

Rossum is one of the most recognized platforms for intelligent document processing and automated invoice scanning. Its AI-powered system goes beyond standard OCR by understanding the layout and context of each document, which helps capture data more accurately. Rossum is especially popular with large organizations that handle high volumes of invoices and need smooth integration with ERP systems.

Key Features

• AI-based document understanding that goes beyond regular OCR
• Automatically extracts key invoice details with high accuracy
• Pre-built and custom connectors for ERP, accounting, and RPA systems
• Cloud-based platform built to handle large enterprise workloads
• Human-in-the-loop review for extra quality assurance
• API access and automation features for seamless workflows

Pros

• Very accurate data capture with minimal setup
• Scales easily for organizations with large invoice volumes
• Integrates well with top ERP and RPA systems
• Option for human review ensures high accuracy

Cons

• Pricing is higher compared to smaller competitors
• Best suited for mid-sized to large enterprises
• May require more setup and onboarding time than simpler tools

Pricing

• Starter Plan: Begins at around $18,000 per year
• Business, Enterprise, and Ultimate Plans: Custom pricing based on document volume, integrations, and specific feature needs

6. Nanonets

Nanonets is designed to make invoice scanning and data extraction simple and efficient. It uses machine learning to capture details like line items, totals, and vendor info with high accuracy. With both pay-as-you-go and fixed-rate plans, Nanonets is flexible enough for everyone from freelancers to enterprise teams. Its usage-based pricing means you only pay for what you use, making it a cost-effective option for businesses with changing invoice volumes.

Key Features

• AI and machine learning for accurate invoice data extraction
• Custom workflows built with modular “blocks” that run only when needed
• Detects classifications, checkboxes, barcodes, and signatures
• Easy export options and integrations with ERP and accounting systems
• Add-ons like role-based access, SLAs, and custom analytics

Pros

• Pay-as-you-go pricing is great for low or variable volumes
• Free trial credits let you test the platform before committing
• High accuracy and flexible automation workflows
• Volume discounts available for larger teams and enterprises

Cons

• Compute-based pricing can add up with very high usage
• Some advanced features are only on enterprise plans
• Going beyond included page limits can get costly

Pricing

• Free: $200 in credits to get started
• Pay-as-you-go: Pricing based on workflow “block runs,” no platform fees
• Pro Plan: $999 per month for up to 10,000 pages included
• Overages: Around $0.10 per page beyond the limit
• Enterprise: Custom pricing and discounts for large-scale operations

7. Coupa

Coupa is an all-in-one Business Spend Management (BSM) platform that helps organizations automate everything from invoicing and procurement to expenses and supplier management. With built-in tools for invoice scanning, approvals, analytics, and compliance, Coupa is especially well-suited for large enterprises handling thousands of invoices each month.

Key Features

• Automated invoice processing and e-invoicing (submission, matching, approvals)
• Vendor and supplier management with real-time collaboration
• Detailed analytics, dashboards, and compliance tracking
• Integrations with major ERP systems and other enterprise tools
• Expense and travel management modules
• Fraud detection, policy enforcement, and audit trail features

Pros

• Covers the full procure-to-pay process in one platform
• Excellent visibility into spend and compliance
• Scales easily for large or global organizations
• Connects with extensive ERP systems and supplier networks

Cons

• More expensive than many mid-market alternatives
• Setup and onboarding can take longer due to its size and complexity
• Pricing is not publicly listed and usually requires a custom quote

Pricing

• Starting Price: Around $2,500 per month, depending on scope and usage
• Additional Modules: Some priced at about $4,800 per year
• Custom Plans: Tailored based on invoice volume, required features, and integrations

8. Tipalti

Tipalti is a powerful financial automation platform that helps businesses streamline their accounts payable, global payments, supplier management, and expense processes. With AI-driven invoice scanning, built-in compliance checks, and supplier self-onboarding, Tipalti makes managing payments easier. It’s designed for companies that operate across multiple countries or entities and need a reliable system to handle complex payables efficiently.

Key Features

• AI-powered invoice scanning and automatic expense coding
• Supplier portal with tax form collection and compliance validation
• Multi-entity and multi-currency support for global payments
• Integrations with major ERP systems and purchase order matching
• Built-in expense management and virtual card options
• Fraud detection, compliance screening, and detailed audit trails

Pros

• Excellent global payment capabilities for international vendors
• Allows unlimited users on most plans
• Scales easily for growing or multi-entity organizations
• Covers everything from invoice capture to payments and procurement

Cons

• Setup and onboarding can take time due to system complexity
• Some advanced tools are limited to higher-tier plans
• Pricing can rise quickly with transaction volume or extra modules
• Enterprise pricing details are not always transparent

Pricing

• Select Plan: $99 per month, includes invoice scanning, supplier portal, tax checks, virtual cards, and ERP integrations
• Advanced Plan: $199 per month, adds PO matching, bill approvals, multi-entity support, global tax validation, more payment methods, and dedicated support
• Elevate Plan: Custom pricing, includes global multi-entity and multi-currency management, FX hedging, custom ERP services, and priority support

9. Tungsten Automation

Tungsten Automation offers a diverse set of tools to help businesses automate their invoice processing. With products like AP Essentials and ReadSoft Invoices, it can handle invoices in almost any format.

Key Features

• Captures invoices from any source or format (paper, PDF, XML, or scans)
• Uses intelligent extraction and validation to ensure data accuracy
• Automates workflows such as PO matching, approvals, and exception handling
• Provides a global e-invoicing network for compliance and supplier connectivity
• Integrates with leading ERP systems
• Designed to reduce cost per invoice and support straight-through processing

Pros

• Can greatly reduce invoice processing costs compared to manual work
• Handles large volumes and multiple invoice formats with ease
• Strong compliance and security features with a wide supplier network
• Built for enterprise-level operations with complex workflows

Cons

• Pricing is not publicly listed and requires a direct quote
• Costs can vary depending on invoice volume and integration needs
• Setup and onboarding may take time for large organizations

Pricing

• Custom Pricing: Based on invoice volume, workflow complexity, and integration requirements

10. Docsumo

Docsumo is an AI-powered document automation platform that makes it easy to extract and validate data from invoices, receipts, bank statements, and other financial documents. It is a great fit for businesses that want both ready-to-use automation and the flexibility to customize workflows as they grow.

Key Features

• AI-based extraction of fields, tables, and even signatures
• Automatically classifies, splits, and validates documents
• API access, webhooks, and easy export to Excel or CSV
• Supports integrations and custom workflows
• Security features like audit logs and regional cloud hosting

Pros

• Excellent accuracy for invoices and other financial documents
• Scales easily from small teams to enterprise setups
• Flexible pricing and plan options, including enterprise customization
• Produces structured, validated outputs for clean data handling

Cons

• Costs can rise with high document volumes
• Some documents may still need manual review
• Advanced tools like custom models or private deployment are only on higher plans

Pricing

• Growth Plan: $399 per month for up to 3,000 pages and 3 users, includes API access, webhooks, and prebuilt models
• Pro Plan: Custom pricing with more users, advanced features, and dedicated support
• Free Trial: 14 days available to test the platform