10 Best Invoice Capture Software of 2025

Accurate invoice data capturing is essential for modern finance teams. Automated invoice capture software takes the manual work out of processing vendor bills by using AI and OCR to read, extract, and organize key details from invoices—whether they arrive as PDFs, paper scans, or email attachments.

The best solutions can automatically validate totals, detect duplicates, and sync seamlessly with your ERP or accounting system, saving hours of manual data entry while reducing costly errors. In this updated 2025 list, we highlight 10 of the top-performing invoice data capture software, from enterprise-ready systems to quick-deploy platforms for small businesses.

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1. InvoiceOCR.co

Best for: Fast, accurate invoice data extraction with AI OCR

InvoiceOCR.co is our own AI-powered OCR platform built to automate invoice data capture and entry with speed and precision. It extracts key fields and line items from invoices—no templates or coding required—and delivers structured results directly to Excel, CSV, or your accounting software.

Key Features

• Works with PDFs, images, scans, and email attachments
• Captures invoice numbers, dates, totals, and line items automatically
• Custom column setup for flexible Excel or CSV exports
• Template-free AI for multi-vendor formats
• Field validation for accuracy at scale

Pricing

• Standard: $29 per month for 1 user and 100 pages
• Scale: $3,950 per year for 10 users, 42,000 pages, and API access
• Enterprise: Starting at $20,000 per year with unlimited pages, ERP integration, and dedicated support

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2. Lido

Lido also stands out as a powerful, template-free AI platform designed to capture invoice data with near-human accuracy. It processes invoices directly from uploads or shared inboxes and outputs clean, structured data instantly.

Lido’s accuracy, speed, and integrations make it a go-to choice for finance teams automating invoice capture at scale.

Key Features

• AI + OCR Engine: Extracts fields and line items from any invoice format—PDF, scan, or email.
• End-to-End Automation: Handles capture, validation, and approval routing.
• ERP Integrations: Connects with NetSuite, Oracle, SAP, and others.
• Fraud Detection: Identifies duplicates or irregular amounts.
• Scalable & Secure: HIPAA and SOC-2 ready for enterprise compliance.
  

Pricing

• Standard: $29/month (1 user, 100 pages)
• Scale: $3,950/year (10 users, 42,000 pages + API)
• Enterprise: From $20,000/year (unlimited pages, ERP support)

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3. InvoiceCaptureSoftware.com

This software is best for fast, structured exports. Built for teams that need fast results with zero setup, InvoiceCaptureSoftware.com converts invoices into organized Excel or CSV data within seconds.

Highlights

• High OCR Accuracy: Handles complex multi-page invoices with strong line-item capture.
• Instant Outputs: Upload files and receive structured Excel exports immediately.
• Free Plan: Up to 50 pages monthly for startups and small businesses.
• ERP Ready: Compatible with most major accounting systems.

Paid plans begin at $29 per month for one user and 100 pages. Enterprise plans start at $20,000 per year and include unlimited pages, ERP integration, and dedicated support.

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4. Rossum

Rossum’s Aurora AI adapts to any invoice layout—no templates needed. Its machine learning model recognizes fields and formats even across diverse suppliers. Ideal for businesses dealing with highly varied invoice formats.

Highlights

• Self-learning AI for unstructured layouts
• Integrated approval workflows
• Multilingual and multi-currency support
• ERP and RPA integrations

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5. DocuWare

DocuWare combines intelligent capture with workflow automation for distributed teams. Flexible and mobile-ready, though setup may require IT involvement.

Highlights

• OCR extraction from PDFs, TIFFs, and scans
• Duplicate detection and validation
• Mobile invoice approvals
• Works with Sage, QuickBooks, and SAP
  

6. Klippa

Klippa’s SpendControl and DocHorizon apps allow users to capture invoices via phone camera or upload. Perfect for teams managing receipts and invoices remotely.

Highlights

• Up to 99% OCR accuracy
• Mobile scanning and instant upload
• Duplicate and fraud detection
• ERP and API connectivity

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7. ABBYY FlexiCapture

ABBYY FlexiCapture is engineered for organizations processing thousands of invoices monthly. Extremely scalable, though best suited for large enterprises with IT support.

Highlights

• Enterprise-grade OCR and validation
• Custom rules and workflows
• Supports structured and handwritten data
• Integrates with leading ERP systems

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8. Nanonets

Nanonets delivers AI-powered invoice capture via a no-code or API-based interface, allowing easy integration into existing finance systems. It offers flexible developer-friendly automation for modern finance stacks.

Highlights

• Rapid AI extraction and validation
• Simple no-code configuration
• Real-time API access
• Compatible with Xero, QuickBooks, and others

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9. Tipalti

Tipalti merges invoice capture with payment automation, ideal for companies managing cross-border vendors. You can use this for both invoice capture and supplier payouts.

Highlights

• OCR invoice extraction
• Automated payment workflows
• Global currency and tax compliance
• ERP connectivity

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10. Bill.com

Best for Small Business Teams

Bill.com simplifies invoice capture with built-in automation that syncs directly to accounting software. A straightforward choice for growing SMBs.

Highlights

• AI-driven data entry
• Custom approval routes
• Mobile invoice management
• QuickBooks and Xero integrations

Choosing the Right Invoice Capture Software

When comparing platforms, consider:

• Accuracy: High OCR precision across multiple formats.
• Integrations: Compatibility with your ERP or accounting stack.
• Scalability: Ability to grow with your transaction volume.
• Ease of Use: Minimal training and quick onboarding.
• Security & Compliance: Data protection standards like SOC-2 or HIPAA.

With the right invoice capture solution, you can automate tedious data entry, improve visibility into payables, and free up your team for higher-value financial work.