Back to blog posts

The Best Invoice OCR Software for 2025

We tested the top invoice OCR tools of 2025 using real vendor bills, purchase orders, and scanned PDFs. Each platform was evaluated for accuracy, ease of setup, line-item capture, and export quality.

Below are our top 10 picks for the best invoice OCR software for 2025.

‍

invoice ocr software

‍

1. InvoiceOCR.co

Best for: Fast, accurate invoice data extraction with AI OCR

InvoiceOCR.co is our own AI-powered OCR software built to automate invoice data entry quickly and accurately. It extracts all key fields and line items from PDFs, scans, or images and exports clean data straight to Excel, CSV, or your accounting system. No templates or coding are needed. Just upload your files and get structured results in seconds.

Key Features

  • Works with PDFs, images, scans, and email attachments
  • Extracts invoice numbers, dates, totals, and line items automatically
  • Custom column setup for flexible Excel or CSV exports
  • Handles multiple vendor formats without templates
  • Built-in validation for field-level accuracy

Pros

  • Very easy to set up and use
  • Reliable across complex invoice layouts
  • Saves hours every week by removing manual data entry

Cons

  • Focused on data extraction, not full AP automation
  • Advanced integrations are available on higher plans

Pricing

  • Standard: $29 per month for 1 user and up to 100 pages (ideal for small teams)
  • Scale: $3,950 per year for 10 users and 42,000 pages, with API access
  • Enterprise: From $20,000 per year for unlimited pages, ERP integrations, and priority support

‍

‍

2. Lido

Best for: Template-free extraction with built-in automation

Lido is an AI OCR platform made for finance and accounts payable teams. It extracts invoice data and line items from almost any layout without templates. You can connect shared inboxes, import files from drives, and export to Excel, Google Sheets, QuickBooks, or your ERP.

Key Features

  • Template-free extraction with 99% accuracy
  • Line-item capture and validation rules
  • Shared inbox and cloud drive imports
  • Exports to Excel, Sheets, CSV, and ERPs
  • Enterprise-grade security

Pros

  • Quick setup with no rules to maintain
  • Customizable data extraction logic
  • Great for teams needing structured data fast

Cons

  • No mobile app
  • Mostly focused on data capture rather than full AP automation

Pricing

  • Standard: $29/month for 1 user and 100 pages
  • Scale: $3,950/year for 10 users, 42,000 pages, and API access
  • Enterprise: From $20,000/year with unlimited pages, ERP integration, and dedicated support

‍

‍

3. Nanonets

Best for: Custom AI models and API-first setups

Nanonets combines OCR and machine learning with the option to train models on your own invoices. It’s a great fit for teams processing many different layouts.

Key Features

  • Custom-trainable models
  • Line-item capture and validation
  • Full API and workflow integrations

Pros

  • Excellent for complex or varied documents
  • Highly flexible for automation

Cons

  • Setup can take time
  • Pricing varies by usage

Pricing

  • Free plan available
  • Paid plans based on volume and features
  • Enterprise: Contact sales

‍

‍

4. AvidXchange

Best for: Large enterprises needing complete AP automation

AvidXchange goes beyond OCR by offering full accounts payable automation. It handles invoice capture, routing, approvals, PO matching, and payments.

Key Features

  • AI-assisted invoice capture
  • Automated approval workflows
  • PO matching and audit trails
  • ERP integrations

Pros

  • Full-scale automation for large companies
  • Wide range of integrations

Cons

  • Quote-based pricing only
  • Longer implementation time

Pricing

  • Custom or quote-based

‍

‍

5. DocuClipper

Best for: Accounting teams that use spreadsheets

DocuClipper helps accountants process invoices, bank statements, and receipts in bulk. It focuses on generating clean spreadsheet outputs ready for analysis or upload.

Key Features

  • Batch document processing
  • Exports to CSV, Excel, and QuickBooks
  • SOC 2-aligned security

Pros

  • Great for spreadsheet-heavy workflows
  • Excellent customer support

Cons

  • No mobile app
  • Limited built-in automation

Pricing

  • Starter: about $27 per month (annual) or $39 per month
  • Professional: about $74 per month
  • Business: about $159 per month
  • Enterprise: Custom

‍

‍

6. DocuPhase

Best for: Complex workflows with PO matching

DocuPhase combines OCR with automation and layered approval processes. It’s well-suited for organizations with multi-step AP procedures.

Key Features

  • Invoice capture and GL coding
  • Three-way PO matching
  • ERP and supplier portal integrations

Pros

  • Excellent for large approval chains
  • Scales well for enterprise controls

Cons

  • Steeper learning curve
  • Pricing not public

Pricing

  • Custom or quote-based

‍

‍

7. Dext Prepare (formerly Receipt Bank)

Best for: Mobile invoice and expense capture

Dext Prepare is popular among small businesses and accounting firms. It lets you capture invoices and receipts through mobile or desktop, then syncs everything to your accounting system.

Key Features

  • Mobile app for scanning documents
  • Automatic categorization
  • Integrations with Xero, QuickBooks, and Sage

Pros

  • Excellent mobile experience
  • Saves time on bookkeeping

Cons

  • Per-client pricing for firms
  • Vendor matching can be inconsistent

Pricing

  • Essentials: about $20–25 per client per month (10-client minimum)
  • Higher tiers available

‍

‍

8. AutoEntry (by Sage)

Best for: Teams using Sage or QuickBooks

AutoEntry extracts data from invoices, receipts, and statements and syncs with major accounting software. All plans include unlimited users.

Key Features

  • Custom rules for recurring documents
  • Mobile upload and statement parsing
  • Integrates with Sage and QuickBooks

Pros

  • Unlimited users
  • Flexible credit-based pricing

Cons

  • Occasional reading errors
  • Some delays in bank imports

Pricing

  • Bronze: about $12 per month (50 credits)
  • Silver: about $23 per month (100 credits)
  • Gold: about $44 per month (200 credits)
  • Platinum: about $98 per month (500 credits)
  • Diamond: about $285 per month (1,500 credits)
  • Enterprise: Higher volumes available

‍

‍

9. Docsumo

Best for: Finance and lending teams processing large volumes

Docsumo automates complex invoice and PO matching using AI. It supports model customization and deep API integration.

Key Features

  • AI-powered invoice and PO matching
  • Vendor-specific model customization
  • Automation and API support

Pros

  • Fast and scalable
  • Strong implementation support

Cons

  • API setup may take time
  • Accuracy can vary with unstructured files

Pricing

  • Starter: from $25 per month
  • Growth: from $299 per month (up to 5,000 pages)
  • Enterprise: from about $2,000 per month

‍

‍

10. Klippa (DocHorizon / SpendControl)

Best for: Fraud checks and detailed reporting

Klippa combines OCR with fraud detection and analytics. It can be used as a web app, API, or SDK and is great for audit-ready teams.

Key Features

  • OCR for invoices and receipts
  • Fraud and duplicate detection
  • Detailed analytics and reporting

Pros

  • Flexible integration options
  • Ideal for audit and compliance teams

Cons

  • Pricing often custom
  • Setup may require assistance

Pricing

  • Effective Plan: €95 per month (around 4,000 invoices per year, 10 users)
  • Business, Enterprise, or API: Custom

Start today with 50 free pages

  • No credit card required
  • 50 free pages
  • No technical knowledge needed