10 Best Invoice Processing Automation Software for 2025

Invoice automation software makes handling invoices much simpler. Instead of entering details manually or waiting on approvals, these tools automatically capture, validate, and route data into your accounting or ERP system.

With automation, finance teams save time, reduce errors, and gain better visibility into payments and cash flow.

More companies are turning to these solutions to streamline their workflows. Accounts payable teams can process invoices faster, while CFOs benefit from clearer financial insights.

Here are our top 10 picks for the best invoice processing automation software in 2025.

1. InvoiceOCR.co

InvoiceOCR.co offers a fast, reliable way to automate invoice processing from upload to export. It captures key details like vendor names, invoice numbers, dates, totals, and line items directly from PDFs, scans, or email attachments, then converts them into clean, structured data ready for Excel, CSV, or your accounting system. No templates or coding required.

Key Features

• Works with PDFs, scans, and email attachments
• Captures invoice numbers, dates, totals, and line items automatically
• Exports data to Excel, CSV, or through API
• Template-free extraction that adapts to any layout
• Built-in validation for accurate results

Pros

• Simple setup and user-friendly interface
• Accurate results even with complex invoice formats
• Saves time by removing manual data entry

Cons

• Focused on data extraction rather than full AP automation
• Some integrations available only on higher plans

Pricing

• Standard: $29/month for 1 user and 100 pages
• Scale: $3,950/year for 10 users, 42,000 pages, and API access
• Enterprise: From $20,000/year with unlimited pages and ERP integrations

2. Lido

Lido is an AI-powered platform that automates invoice processing and data extraction with speed and accuracy. It converts scanned or digital PDFs into clean, structured spreadsheets, making it a practical choice for finance teams, accountants, and auditors who want reliable results without manual work.

Key Features

• Converts invoices directly to Excel or CSV
• Works with scanned and digital PDFs
• SOC 2 and HIPAA compliant
• AES-256 encryption for data security

Pros

• Accurate with complex layouts
• Simple setup and intuitive interface
• Free trial with 50 pages

Cons

• No mobile app
• Limited export customization

Pricing

• Standard: $29/month (1 user, 100 pages)
• Scale: $3,950/year (up to 10 users and 42,000 pages)
• Enterprise: From $20,000/year (with unlimited pages, ERP integrations, and dedicated support)

3. InvoiceProcessingAutomation.co

InvoiceProcessingAutomation.co is a fast-growing platform in 2025, known for delivering powerful invoice automation without the complexity of older systems. It’s a great fit for SMBs and growing teams looking for quick, efficient results.

Key Features

• Automated invoice capture and data extraction
• Streamlined approval workflows
• Built-in reporting and analytics
• API-first design for flexible integration

Pros

• Strong balance of features and affordability
• Simple onboarding for finance teams
• Well-suited for SMBs and mid-sized companies

Cons

• Still relatively new in the market
• Smaller integration network compared to older platforms

Pricing

• Standard Plan: $29 per month for a single user handling up to 100 pages
• Scale Plan: $3,950 per year for teams of up to 10 users with 42,000 pages included
• Enterprise Plan: Starting at $20,000 annually with unlimited pages, ERP integrations, and dedicated support

4. Basware

Basware is a long-established leader in accounts payable automation, trusted by enterprises around the world. It’s known for its scalability, compliance features, and ability to handle the complex needs of global finance teams.

Key Features

• End-to-end AP automation with multi-language support
• Advanced spend analytics and fraud detection
• Supplier portal and global e-invoicing network
• Flexible integrations with leading ERP systems

Pros

• Enterprise-level compliance and scalability
• Proven track record with Fortune 500 companies
• Strong tools for supplier communication and collaboration

Cons

• Can be complex for smaller teams
• Higher cost compared to mid-market solutions

Pricing

• Custom enterprise pricing available upon request

5. Coupa

Coupa is widely recognized for its robust spend management platform, and its AP automation suite extends that same strength to invoice processing. It’s a great option for companies looking to unify invoice management, procurement, and spend analytics in a single system.

Key Features

• AI-powered invoice capture and automatic coding
• Built-in fraud detection and duplicate invoice prevention
• Fully integrated with Coupa’s Source-to-Pay ecosystem
• Cloud-based platform with a strong mobile experience

Pros

• Ideal for organizations already using Coupa for spend management
• Large partner network and active user community
• Delivers full visibility into company-wide spending

Cons

• Premium pricing for mid-sized businesses
• Implementation and customization can take time

Pricing

• Registered: Free, includes basic tools for e-invoicing, orders, catalogs, and payments
• Verified: $549 per year, adds a verified badge, priority search ranking, and improved visibility
• Premium Support: Starts at $499 per year, includes live Zoom support and one-on-one assistance
• Advanced: $4,800 per year, includes advanced invoicing features, single sign-on, automated reports, and accounting integrations

6. Esker

Esker delivers intuitive, AI-powered AP automation designed for speed, collaboration, and simplicity. It’s especially popular with mid-sized organizations that want a modern, easy-to-use solution for invoice processing and exception management.

Key Features

• End-to-end AP automation with AI-based coding
• Cloud dashboard for real-time collaboration
• Smart workflows for handling exceptions
• Seamless integration with major ERP systems

Pros

• Clean, user-friendly interface
• Easy to implement and quick to adopt
• Strong AI for managing exceptions efficiently

Cons

• Reporting tools are less advanced than Basware or Coupa
• Better suited for mid-market companies than very large enterprises

Pricing

• Custom pricing based on users, invoice volume, and integration needs

7. Medius

Medius is a leading AP automation platform focused on streamlining invoice processing through AI and workflow automation. It helps finance teams move from manual entry to fully automated invoice capture, matching, and approvals.

Key Features

• AI-powered invoice capture and coding
• Automated PO and contract matching
• Smart approval routing and workflow automation
• Real-time analytics and cash flow visibility
• Integrations with major ERP systems

Pros

• Strong automation that reduces manual work
• Scalable for mid-sized and enterprise teams
• Excellent visibility across the entire AP process

Cons

• Implementation can be complex for smaller organizations
• Pricing varies by deployment size and modules

Pricing

• Ttailored based on business size, invoice volume, and integration requirements

8. Tipalti

Tipalti combines invoice automation with powerful global payments management, making it ideal for companies that work with international vendors and need strong compliance features. It helps automate the entire AP process from invoice capture to payment, while ensuring tax and regulatory accuracy across borders.

Key Features

• End-to-end AP and cross-border payments automation
• Built-in tax and compliance support (VAT, 1099, and more)
• Supplier onboarding and fraud prevention tools
• Multi-entity and multi-currency support

Pros

• Excellent for businesses managing international payments
• Strong compliance and tax handling features
• Scales effectively for high invoice volumes

Cons

• More focused on payments than invoice processing alone
• Pricing can increase with transaction volume

Pricing

• Select: $99/month, includes unlimited users, supplier onboarding, AI invoice scanning, and ERP integrations
• Advanced: $199/month, adds PO matching, advanced approvals, global payments, and multi-entity support
• Elevate: Custom pricing, includes global infrastructure, FX management, and priority support

9. SAP Concur Invoice

SAP Concur Invoice is designed for organizations that already use the SAP ecosystem and need reliable, compliant invoice automation. It delivers powerful audit-ready capabilities and integrates seamlessly with SAP’s ERP and expense management tools.

Key Features

• AI-powered invoice capture and validation
• Native integration with SAP ERP and Concur Expense
• Built-in compliance and audit reporting
• Robust mobile app for on-the-go approvals

Pros

• Excellent choice for SAP-focused organizations
• Strong compliance and audit functionality
• Backed by global enterprise support

Cons

• Implementation can be complex
• Limited flexibility outside the SAP ecosystem

Pricing

• Custom enterprise pricing based on organization size and deployment scope

10. Stampli

Stampli stands out for its collaborative approach to invoice processing. Its chat-style interface lets AP teams and other departments communicate directly on each invoice.

Key Features

• Collaboration-focused invoice management
• AI-assisted coding and data capture
• Chat-style communication and approval threads
• Integrates with all major ERP systems

Pros

• Intuitive and easy to use
• Strong collaboration features for faster issue resolution
• AI helps minimize coding mistakes

Cons

• Limited analytics and reporting tools
• Focused mainly on invoice management without a payments module

Pricing

• Quote-based pricing based on users, invoice volume, and integrations