Best Invoice Recognition Software for 2025? (Our Top 10 Picks)

We tested the leading invoice recognition tools using real-world AP documents, including vendor invoices, purchase orders, and PDFs.

Each tool was evaluated based on:

• Accuracy of field and line-item extraction
• Setup time and first export speed
• Workflow controls (rules, validations, approvals)
• Export options and data quality
• Overall cost at typical page volumes

In short: All these tools can read invoices. What separates them is how quickly you can get up and running, how well they capture line items, and how cleanly they export data to your spreadsheet or ERP system.

Here are our top 10 picks.

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1. InvoiceOCR.co

Best for: Fast, accurate invoice data extraction with AI OCR

Why we picked it: InvoiceOCR.co is our own AI-powered invoice recognition software built for speed and precision. It extracts invoice details and line items directly from PDFs, images, or emails — and exports clean data to Excel, CSV, or your accounting system in seconds. No templates or coding needed.

Key features

• Works with PDFs, scans, images, and email attachments
• Captures invoice numbers, dates, totals, and line items automatically
• Custom column setup for Excel or CSV exports
• Handles any vendor layout without templates
• Built-in validation for accuracy

Pros

• Quick setup, no technical skills required
• Works across multiple formats and layouts
• Secure and scalable for teams of any size

Pricing

• Standard: $29/month (1 user, 100 pages)
• Scale: $3,950/year (10 users, 42,000 pages, API access)
• Enterprise: From $20,000/year (unlimited pages, ERP integrations, dedicated support)

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2. Lido

Best for: Template-free extraction with powerful automation tools

Why we picked it: Lido delivers near-perfect accuracy without requiring templates or training. Teams can go from “inbox full of invoices” to “structured data ready for export” in minutes.

Key features

• Template-free extraction (~99% accuracy)
• Line-item capture, field rules, and validations
• Shared inbox for automatic imports
• One-click exports to Sheets, Excel, CSV, QuickBooks, and ERPs
• Encryption, permissions, and audit logs for enterprise users

Cons

• Desktop-first experience
• Focused on data capture, not full AP automation

Pricing

• Standard Plan: $29 per month, includes 1 user and up to 100 pages
• Scale Plan: $3,950 per year, includes 10 users, 42,000 pages, and API access
• Enterprise Plan: Starts at $20,000 per year, includes unlimited pages, ERP integrations, and dedicated support

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3. InvoiceRecognitionSoftware.com

Best for: Quick and simple invoice-to-spreadsheet workflows

Why we picked it: Great option for teams that need clean data extraction and easy exports without complex setups.

Key features

• Works with PDFs, images, and emails
• Line-item extraction from multiple formats
• Exports to Excel, Sheets, or CSV

Trade-offs

• Lighter on automation and integrations
• No mobile scanning option

Paid plans start at $29 per month and $20,000 per year for enterprises, with unlimited pages, ERP intergrations, and dedicated support.

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4. Nanonets

Best for: Developers and teams that need custom AI models

Why we picked it: Nanonets offers trainable models and a strong API, making it ideal for businesses with complex or unique invoice formats.

Key features

• Custom model training per vendor type
• Line-item capture and validation
• Developer-friendly API and integrations

Trade-offs

• Setup takes longer
• Pricing varies with volume

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5. AvidXchange

Best for: Large companies that need full AP automation

Why we picked it: Goes beyond OCR — includes invoice capture, routing, approvals, PO matching, and payments in one platform.

Key features

• AI-powered data extraction
• Rules-based routing and approvals
• Payment automation tools

Trade-offs

• Heavier setup process
• Expensive for smaller teams

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6. Rossum

Best for: Human-in-the-loop verification for complex invoices

Why we picked it: Rossum’s validation interface makes it easy for teams to review and approve captured data quickly.

Key features

• Machine learning capture with feedback loops
• Validation queues for manual checks
• ERP and API integrations

Trade-offs

• Works best with dedicated review workflows
• More suited to mid-size and large businesses

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7. Docsumo

Best for: SMBs that want solid accuracy without a steep learning curve

Why we picked it: Easy to use, accurate, and efficient — ideal for small and mid-size teams.

Key features

• Prebuilt invoice models
• Line-item and table extraction
• Spreadsheet and accounting tool exports

Trade-offs

• Lighter on advanced automation
• Limited customization options

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8. ABBYY FlexiCapture

Best for: Enterprises needing advanced OCR and governance

Why we picked it: ABBYY’s long-standing OCR technology is reliable and highly customizable for enterprise use.

Key features

• Enterprise-grade extraction and classification
• On-prem or cloud deployment
• Strong compliance and governance tools

Trade-offs

• Longer implementation time
• Requires technical expertise

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9. UiPath Document Understanding

Best for: Companies already using UiPath automation

Why we picked it: Combines invoice OCR with UiPath’s RPA tools for a complete automation flow.

Key features

• Machine learning extraction
• Validation station and RPA orchestration
• ERP and workflow connectors

Trade-offs

• Steep learning curve
• Complex to maintain

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10. Veryfi

Best for: Teams that rely on mobile capture and receipts

Why we picked it: Designed for mobile-first workflows — ideal for distributed teams and field staff.

Key features

• Fast mobile capture SDKs
• Accurate vendor and line-item extraction
• Developer-friendly APIs

Trade-offs

• Not a full AP platform
• Limited advanced workflow tools