Top 10 Invoice Scanning Software for 2025

We tested the most popular AP invoice scanning software to find the best options for 2025. Each platform was evaluated for accuracy, usability, automation, integration options, and pricing clarity.

Whether you’re a small business that needs quick invoice digitization or a large enterprise automating accounts payable from end to end, this guide will help you find the right solution.

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1. InvoiceOCR.co

Best for: Fast and accurate AI invoice scanning

Why we picked it: InvoiceOCR.co is an AI-powered OCR platform built to automate invoice data extraction with speed and precision. It captures all key invoice fields and line items directly from PDFs, scans, or images and exports structured data instantly to Excel, CSV, or your accounting system.

Key features

• Works with PDFs, images, and email attachments
• Extracts invoice numbers, dates, totals, and line items automatically
• No templates or model training required
• Custom column setup for Excel or CSV exports
• Built-in validation for accuracy

Pros

• Extremely easy to use
• Works across any invoice format
• Scalable for businesses of all sizes

Pricing

• Standard: $29/month (1 user, 100 pages)
• Scale: $3,950/year (10 users, 42,000 pages, API access)
• Enterprise: From $20,000/year (unlimited pages, ERP integrations, dedicated support)

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2. Lido

Best for: Template-free invoice capture with automation tools

Why we picked it: Lido delivers near-perfect extraction accuracy without relying on templates or custom model training. It turns incoming invoices into structured data in minutes, ready for export to spreadsheets or ERP systems.

Key features

• Template-free extraction (~99% accuracy)
• Shared inbox imports and bulk uploads
• Line-item capture, field rules, and validations
• One-click exports to Excel, Sheets, CSV, QuickBooks, and ERPs
• Secure permissions and audit trails for enterprise use

Trade-offs

• Desktop-first interface
• Focused on data capture, not full AP automation

Pricing

• Standard Plan: $29 per month, includes 1 user and up to 100 pages
• Scale Plan: $3,950 per year, includes 10 users, 42,000 pages, and API access
• Enterprise Plan: Starts at $20,000 per year, includes unlimited pages, ERP integrations, and dedicated support

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3. InvoiceScanningSoftware.com

Best for: Teams that work mainly in Excel

Why we picked it: This tool keeps things simple with accurate header and line-item extraction from PDFs, images, and scans. It’s ideal for AP teams that want quick, no-fuss exports into spreadsheets.

Key features

• Works with PDFs, scans, and email attachments
• Reliable line-item extraction
• Exports directly to Excel or Sheets

Trade-offs

• Fewer automation and workflow tools
• No mobile capture option

Paid plans start at $29 per month depending on your needs. Contact sales for a custom quote.

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4. Veryfi

Best for: Developers and teams needing API-first OCR

Why we picked it: Veryfi provides fast, accurate invoice and receipt scanning with strong API documentation. It’s perfect for teams embedding OCR into their own tools.

Key features

• API for custom integrations
• Mobile SDKs and web-based capture
• Strong security and data protection

Trade-offs

• Limited AP features beyond data capture
• More technical setup required

Pricing starts at $19.99/month for every active user.

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5. Rossum

Best for: Teams that want machine learning plus human review

Why we picked it: Rossum combines AI invoice models with a human-in-the-loop approach for better accuracy over time. It’s great for complex vendor formats that need review and correction.

Key features

• Smart capture that learns from feedback
• Easy review and validation interface
• ERP and API integrations

Trade-offs

• Best suited for mid to large organizations
• Requires time to fine-tune workflows

Pricing

• Starter: From around $18,000 per year for core document capture and API access
• Business: Custom pricing with advanced features like data matching and workflow reporting
• Enterprise: Custom plans with SSO, sandbox environments, and premium onboarding options

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6. Nanonets

Best for: Businesses wanting easy automation with OCR

Why we picked it: Nanonets offers accurate invoice scanning and integrations with accounting and ERP tools. Its friendly UI makes automation accessible to non-technical users.

Key features

• Real-time data capture
• Line-item extraction
• Workflow automation and integrations

Trade-offs

• Pricing can rise with usage volume
• Limited controls for advanced AP teams

Pricing

• Starter: Free for up to 500 pages, then around $0.30 per page
• Pro: About $999 per month for 10,000 pages, with lower per-page rates beyond that
• Enterprise: Custom pricing for high volumes and advanced features

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7. Docparser

Best for: Users who prefer custom parsing rules

Why we picked it: Docparser gives users full control over data extraction using a no-code rules system. It’s a good fit for teams that want predictable, repeatable parsing.

Key features

• Rule-based data extraction
• Works with scanned and digital invoices
• Simple exports to ERPs and spreadsheets

Trade-offs

• Manual setup of parsing rules required
• Not ideal for very large volumes

Pricing

• Starter: $39 per month for around 100–500 pages
• Professional: $74 per month for about 250–1,250 pages
• Business: $159 per month for roughly 1,000–5,000 pages
• Enterprise: Custom pricing for higher volumes or advanced needs

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8. Klippa

Best for: AP teams that want OCR plus simple approval flows

Why we picked it: Klippa combines fast extraction with classification, approvals, and integrations. It’s a great choice for small teams that want more than just OCR.

Key features

• Invoice capture and classification
• Optional approval workflows
• Cloud and on-prem hosting options

Trade-offs

• Smaller ecosystem than global players
• Occasional tuning needed for complex layouts

Pricing

• Effective Plan: From about €95 per month for up to 4,000 invoices per year and around 10 users
• Premium Plan: Around €275 per month for up to 12,000 invoices per year and about 30 users
• Enterprise: Custom pricing based on user count, invoice volume, and required integrations

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9. ABBYY Vantage

Best for: Large enterprises standardizing on a document AI platform

Why we picked it: ABBYY’s pre-trained “invoice skill” captures common fields and integrates well with RPA and automation systems.

Key features

• Reliable enterprise-grade OCR
• Cloud or on-prem deployment
• Advanced compliance and governance

Trade-offs

• Requires setup expertise
• Longer time to deploy

Pricing

• Entry level: Around $8,000 per year for up to 50,000 pages
• Mid tier: About $40,000 per year for around 500,000 pages
• Enterprise: From $70,000 per year for 1 million pages, scaling up to $400,000 for very high volumes

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10. Hyperscience

Best for: Large enterprises needing customizable, AI-driven document processing

Why we picked it: Hyperscience uses advanced machine learning to automate invoice data extraction, classification, and validation at scale. It’s built for enterprises that want to handle high document volumes with customizable workflows and strong compliance controls.

Key features

• Intelligent document processing with adaptive learning
• Automated data validation and exception handling
• API integrations with major ERP and accounting systems
• On-premise or private cloud deployment options

Trade-offs

• Higher setup complexity than lightweight OCR tools
• Geared toward large organizations with IT support

Pricing is quote-based depending on volume and ERP integration requirements.